Receipt reminder message for your team
A free weekly email and text to ask employees for missing company card receipts, plus a short receipt policy you can share.
A short weekly ask beats a month-end scramble. List the exact charges so people don't have to guess.
Weekly email
Template
Subject: [count] receipts missing for your company card Hi [name], These charges on your card ending [last 4] still need a receipt: - [date], [merchant], [amount] - [date], [merchant], [amount] Just reply with a photo of each receipt. Thanks!
Quick text
Template
Hi [name], quick one: we're missing receipts for [merchant] ([amount]) and [merchant] ([amount]) on your card. A photo reply is perfect. Thanks!
A one-paragraph receipt policy
Policy
Company cards are for business expenses only. Send a photo of every receipt within 7 days of the purchase by replying to the weekly receipt email. Receipts must show the merchant, date and amount. Missing receipts are listed every Monday until they're in.
Want this done for you? The receipt chaser sends these for you, in your name, and you approve every email until you switch it to automatic. Stop chasing your team for receipts.
Questions
How do I get employees to turn in receipts?
Ask weekly, list the exact charges, and make a phone photo enough. Don't wait for month-end.